4.1. Budgets
Home → Fundraising, Budgets, and Money Management Guide → Budgets & Expenses → Budgets
The Budget tab is a great way to track all of your anticipated expenses for your mission trip. When used properly ManagedMissions.com will help you budget the proper trip cost for each team member and ensure you don't end up with a budget shortage.
Adding/Editing a Budget Item (1)
Click Add a Budget Item or click the pencil icon to edit an existing budget row. Click the trashcan icon to delete a row. If you specify a quantity and cost per unit ManagedMissions will calculate the total expense for you.
We highly recommend using the tie quantity to team size check box when possible. This is a really useful feature as it will help keep your budget in sync as you add/remove team members.
- If a team member is added or removed from the trip the budget will automatically be recalculated.
- If a team member is flagged as a 'non-traveling' team member they will not be considered when calculating the total budget.
Total Budget (2)
The Total Budget value includes all budget items listed on on this page including the Member Budget items listed at the bottom.
Number of Team Members (3)
The Number of Team Members value is automatically calculated and includes traveling team members only.
Goal Per Person (4)
The Goal Per Person value is the fundraising amount you have configured for your team. This value will not change automatically but can be changed by clicking the edit link.
Goal Per Person Warning Message (5)
If the manually configured Goal Per Person does not match what ManagedMissions calculates as the accurate Goal Per Person then a warning message will be displayed:
Your current Goal Per Person is not in sync with your team budget ($2,853.89 per person).
This warning message is a valuable safety net on a trip with fluctuating costs and team members. It is very common for the trip costs to go up and down as the itinerary is set and/or non-paying pastors are added to the trip.
Member Budget Items (6)
The sum of Member Budget items are calculated and displayed at the bottom of the budget grid. These line items are editable on the applicable team member profiles.